How to Generate a Detailed Inspection Report in Word Format

Looking for a detailed inspection report in Microsoft Word format?

By generating a detailed Word report, you can create a report with one or multiple inspections to a Microsoft Word Document and include all notes, photos, signatures, follow-ups, and activity logs.

(Note: Only Account Administrators & Managers can generate reports)

1. When signed in to the system, click on the Reports tab in the left-hand menu bar. Once the menu is open, click on the report you would like to view.

   (Note: Generate Detailed Word Report is also available on the Follow-up Details Report !)

   

2. Filter your Report as needed to narrow down your results.

3. All inspections shown in the table will be used to create the report. If you wish to report on a single inspection you can filter by that inspection ID.

   Note: there is a maximum limit of 50 inspections.

   

4. Click on the green Generate Detailed Word Report Button on the top left-hand corner of the report to create your Word report.

   

5. A pop-up will appear. Here, you can check each box you wish to include in the export:

   a. Media - photos attached to the selected inspection(s).

   b. Signatures - signature(s) added to the selected inspection(s).

   c. Follow-ups - any follow-ups associated with the selected inspection(s)

   d. Activity log - full activity log for the inspection(s) selected (i.e. follow-up status changed, comments added, etc.)

   Then, click Submit.

   

6. Your report will create a detailed Microsoft Word document.

   a. The first page is your cover page which includes all the filters selected.

   

   b. The following pages will include full details of the inspections selected.

   

c. Signatures are displayed at the end of the inspection results.

d. The green bar indicates the end of an inspection.

Summary:

Use the Generate Detailed Word Report function to create your report into a Word Document.